Administrative Coordinator

Job Advert Skip to main content Cookies on NHS Jobs We've put some small files called cookies on your device to help us make improvements to our site. To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose. Accept analytics cookies Do not accept analytics cookies Jobs Menu Sign in Create an account English Cymraeg Menu Close menu Search Sign in Create an account Display in Welsh (Cymraeg) Search Sign in Create an account Display in Welsh (Cymraeg) BETA Your feedback will help us to improve this service. University College London Hospitals NHS Foundation Trust Administrative Coordinator The closing date is 19 October 2026 Apply for this job Job summary As Administration Coordinator, you will provide comprehensive administrativesupport with admissions across the different neurological departments. This is a cross-service role requiring excellent organisationalskills, strong communication, and the ability to manage competing demands. Youwill act as a key point of contact for patients, clinicians, and external partners,ensuring that each service runs efficiently with excellent patient experience.This is an exciting opportunity to be involved to work across different neurological servicesand to ensure efficient day-to-day administration operations. Main duties of the job Oversee all aspects of patient travel and accommodation, including booking hotels, arranging transport, confirming itineraries, and ensuring accessibility or clinical needs are met. Supporting services by booking non-surgical admissions and day care unit appointments. Attending Bed Meetings and Patient Flow Meetings. Support clinicians by managing clinic schedules, tracking referrals, updating patient pathways, and ensuring timely communication between departments. Handle day-to-day administrative tasks such as managing shared inboxes, maintaining databases, processing documentation and letters. Provide clear, compassionate communication with patients regarding appointments, travel arrangements, and service queries. Maintain accurate patient and service records in line with UCLH policies, ensuring confidentiality and compliance with data protection standards. Work closely with clinical and nursing leads as well as operational managers to support smooth coordination across admissions and day care unit. About us University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites:o University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)o National Hospital for Neurology and Neurosurgeryo Royal National ENT and Eastman Dental Hospitalso University College Hospital Grafton Way Buildingo Royal London Hospital for Integrated Medicineo University College Hospital Macmillan Cancer Centreo The Hospital for Tropical Diseaseso University College Hospital at Westmoreland Street We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040. Details Date posted 05 October 2026 Pay scheme Agenda for change Band Band 4 Salary £34,186 to £37,389 a year Per annum inclusive of HCAS C