Receptionist/Administrator

Job Advert Skip to main content Cookies on NHS Jobs We've put some small files called cookies on your device to help us make improvements to our site. To improve our site we'd also like to use cookies which will send information to Google Analytics. You can read more about our cookies before you choose. Accept analytics cookies Do not accept analytics cookies Jobs Menu Sign in Create an account English Cymraeg Menu Close menu Search Sign in Create an account Display in Welsh (Cymraeg) Search Sign in Create an account Display in Welsh (Cymraeg) BETA Your feedback will help us to improve this service. Pilgrims Way Surgery Receptionist/Administrator The closing date is 30 October 2026 Apply for this job Job summary We are thrilled to announce a permanent Part time vacancy for a Reception/Administrator role to undertake general administrative and reception support within our surgery. This is an excellent opportunity for an enthusiastic and organised individual who is proficient with IT systems and eager to work with our fast-paced and efficient team. The position is for the following hours: Monday 12.30pm - 6.30pm (receptionist) Wednesday 1.00pm - 6.00pm (administration) Thursday 1.00pm - 6.00pm (receptionist) We are seeking candidates who possess strong time management skills and the ability to thrive in a busy environment. Our team is currently looking for someone who enjoys a challenge, understands the importance of detail and confidentiality, and values the support, flexibility, and job satisfaction that come from being part of a dedicated team. Main duties of the job ADMINISTRATION 1. Coding, where highlighted, to the patients record ensuring accurate recording are completed and within a timely fashion. This will include test results, diagnosis and safegusrding concerns etc 2. Scanning for workflow and non workflow documents 3. Dealing with solicitors request for notes including retrieving Paper records and photocopying 4. General filing and the up keep of all surgery patient paper records 5. Plus any other administrative duties as and when needed. RECEPTIONIST 1. Reception Duties 2. Using the telephone appointment system and Anima Online System 3. Repeat Prescriptions 4. Start and end of day procedures 5. Any other delegated duties considered appropriate to the post About us We are a busy NHS Training Practice in Dartford with just over 9,000 patients and continuosly growing. We have 2 GPs and 1 salaried GP, 2 Practice Nurses and 2 HCAs and 11 members of staff within the Management, Secretarial, Reception and Administrative Teams. Our IT system is EMIS Web. Details Date posted 13 October 2026 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number A5072-26-0009 Job locations Pilgrims Way Dartford Kent DA1 1QY United Kingdom Job description Job responsibilities ADMIN 1. Coding - to ensure all patients records are kept up to date and all relevant coding as requested via our clinical team are entered onto the patients records. 2. Scanning - to ensure all documents are scanned onto our system using the scanning machine and software. To send all documents either to patient record ( non workflow) or to the relevant GP to action (workflow) 3. Dealing with Solicitors requests - to help the secretarial team with retrieving relevant record information via computerised records or paper records and to copy/print when needed and check records are complete and ready to send. 4. General Filing - to create paper records for new patients and to retrieve paper records for patient leaving the practice. To file any new paper records received to our filing system and to maintain a good order of filing. 5. Plus any other administrative duties - to help the admin team when required with any other additional duties. RECEPTION 1. Reception Duties - to cover all front reception duties including maintaining the patient to collect forms, prescriptions, sick notes and any other forms available on rec